This Policy applies as between “you” as “user” of this Site and “us” as owner and provider of this Site. This Policy applies to our use of any and all Data collected by us in relation to your use of the Site and any services or systems therein. This Policy should be read in conjunction with our standard terms and conditions (“the Terms”).
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means collectively the personal information payment information and other credentials used by you to access material and/or any communications system on the Site
||means any text graphics images audio video software data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Web Site
||means a small text file placed on your computer by us when you visit certain parts of this Site. This allows us to identify recurring visitors and to analyse your browsing habits. Further details are contained in Clause 10 and Schedule 1 of this Policy
||means collectively all information that you submit to the Site. This includes but is not limited to Account details and information submitted using any of our Services or Systems
||means collectively any online facilities tools services or information that we make available through the Site either now or in the future
||means the website that you are currently using www.posh-swaps.com and any sub-domains of this Site unless expressly excluded by their own terms and conditions.
||means any online communications infrastructure that we make available through the Site either now or in the future. This includes but is not limited to web-based email message boards live chat facilities and email links
||means any third party that accesses the Site and is not employed by us and acting in the course of their employment
2. Data Collected
Without limitation any of the following Data may be collected from you. Your:
2.2 date of birth
2.4 job title
2.6 contact information such as email addresses and telephone numbers
2.7 demographic information such as postcode preferences and interests
2.8 financial information such as credit / debit card numbers (as required from time to time)
2.9 IP address (automatically collected)
2.10 web browser type and version (automatically collected)
2.11 operating system (automatically collected)
2.12 a list of URLS starting with a referring site your activity on this Site and the site you exit to (automatically collected) and
2.13 Cookie information (see clause 10 below).
2.14 Paypal ID and clothing sizes
3. Our Use of Data
3.1 Any personal Data you submit will be retained by us for as long as you use the Site. Data that you may submit through any communications System that we may provide may be retained for a longer period.
3.2 Unless we are obliged or permitted by law to do so and subject to Clause 4 your Data will not be disclosed to third parties. This may include our affiliates or other companies within our group.
3.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998.
3.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Site. Specifically Data may be used by us for the following reasons:
3.4.1 internal record keeping
3.4.2 improvement of our products and services
3.4.3 transmission by email of promotional materials that may be of interest to you 3.4.4 contact for market research purposes which may be done using email telephone fax or mail. Such information may be used to customise or update the Site.
4. Third Parties and Third Party Web Sites
4.1 We may from time to time employ the services of other third parties for dealing with matters that may include but are not limited to payment handling delivery of purchased items (where applicable) search engine facilities advertising and marketing.
4.2 The providers of such services will be permitted access to certain personal Data provided by you.
4.3 Any Data used by such parties is used only to the extent required by them to perform the services that we requests. Any use for other purposes is strictly prohibited.
Furthermore any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998 and all supporting legislation.
5. Changes of Business Ownership and Control
5.1 We may from time to time expand or reduce our business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by you will where it is relevant to any division so transferred be transferred along with that division and the new owner or newly controlling party will under the terms of this Policy be permitted to use the Data for the purposes for which it was supplied by you.
5.2 In the event that any Data submitted by you will be transferred in such a manner you will not be contacted in advance and informed of any changes. You will not at such time be given the choice to have your Data deleted or withheld from the new owner or controller.
6. Controlling Access to your Data
6.1 Wherever you are required to submit Data to the Site we will provide suitable options to restrict our use of that Data. This may include the following:
6.1.1 use of Data for direct marketing purposes; and
6.1.2 sharing Data with third parties.
7. Your Right to Withhold Information
7.1 You may access certain areas of the Site without providing any Data at all. However to use all Services and Systems available on the Site you may be required to submit Account information or other Data.
8. Accessing your own Data
8.1 You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time.
8.2 You have the right to ask for a copy of your personal Data on payment of a small fee.
9.1 Data security is of great importance to us and to protect your Data and from time to time we may put in place suitable physical electronic and managerial procedures to safeguard and secure Data collected online.
10.1 We may set and access Cookies on your computer.
10.2 A Cookie is a small file that resides on your computer’s hard drive and often contains an anonymous unique identifier and is accessible only by the web site that placed it there not any other sites.
10.3 You may delete Cookies however you may lose any information that enables you to access the Site more quickly.
10.4 You can choose to enable or disable Cookies in your web browser. By default your browser will accept Cookies however this may be altered depending upon your access rights governing use of the computer that you are using. For further details please consult the help menu in your browser. Disabling Cookies may prevent you from using the full range of Services available on the Site.
11. Changes to this Policy